The following document applies to Trustap’s transaction platform: www.trustap.com (“Platform”).
The Platform is owned and operated by Trustap Ltd (“Trustap”) a Private Limited Company incorporated in Ireland with Company’s Registration Number of 614918 whose registered office is at Rineen, Cork Road, Carrigaline, Co. Cork, Ireland. In this policy, “we”, “us” and “our” refer to Trustap and references to “you” and “your” is to you, the user of the Platform and our customer (“Customer”). For the purposes of the Data Protection Act 1988 and 2003 (“Acts”), we are the data controller. The adopted policy is in accordance with the legislative requirements; the standards in place protect the data obtained, collected, recorded and processed about individuals and provided to us by individuals is necessary and incidental to:
- Providing the products and services that we offer;
- The normal day-to-day operations of our business;
- Pursuing the legitimate interests of Trustap and that of any other third parties in connection with (a) and (b) above.
This Policy (together with our Terms of Service and any other documents referred to on it) are published with the aim to make it easy for our users, customers and the public to understand what data we collect, store and process, why we do so, how we receive and/or obtain that information, and the rights an individual has with respect to their data in our possession. By using www.Trustap.com, including our products and services, individuals consent to how we obtain and process personal data, including the purposes for which we process data and how we share data internally and with third parties. We take the security of personal information very seriously.
2. Who and What This Policy Applies to
We handle data in our own right and also for and on behalf of our customers and users. Our policy does not apply to information we collect about businesses or companies; however, it does apply to information about the people in those businesses or companies which we store.
The policy applies to all forms of information, physical and digital, whether collected or stored electronically or in hardcopy. If, at any time, an individual provides data or other information about someone other than himself or herself, the individual warrants that they have that person's consent and authorisation to provide such information for the purpose specified. Trustap is not available to children (persons under the age of 18 years).
When applicable, individuals may be contacted by Trustap when legitimate interest is established as a lawful basis for communication. Communication in the form of customer support, transactional support and transactional emails may be made when it is deemed that an individual can reasonably expect their data to processed for particular contexts. All communication will contain no marketing material and the individual will have the option to opt-out of future communication at all times. Marketing materials are communicated strictly on the basis that an individual has consented to receive the materials.
3. The Information We Collect
In the course of business, it is necessary for us to collect data. This information allows us to identify who an individual is for the purposes of our business, share data when asked of us, contact the individual in the ordinary course of business and transact with the individual.
For more information about how we specifically use personal data please see below, How and When is Data Used. Without limitation, the type of information we may collect is: Personal Information.We may collect personal details such as an individual’s name, location, date of birth, passport, driver’s licence and other information that allows us to identify who and where the individual is; Contact Information. We may collect information such as an individual’s email address, mobile and/or landline telephone number, third-party usernames (i.e. social media profile information), residential and business address, and other information that allows us to contact the individual; Financial Information.
We may collect financial information related to an individual’s bank account and debit/credit card details, individual payments made and received, such as the date, amount, currency, bank account, sort code, IBAN, BIC, SWIFT Codes and the details of the payee or payer and other information that allows us to transact with the individual and/or provide them with our services; Statistical, Analytical and Behavioural Information. We may collect information about an individual’s online and offline preferences, habits, errors, length of time to respond or visit certain pages, participation on discussion boards on blogs posted on or social media functions on www.Trustap.com, movements, trends, decisions, associations, memberships, finances, purchases and other information for statistical purposes; Device and Technical Information. We collect device-specific and other technical information, such as the hardware model, operating system version, browser type and version, Internet Protocol (IP) address, advertising identifier, unique application identifiers, unique device identifiers, browser type, language, wireless network, and mobile network information (including the mobile phone number); and Information an individual sends us. We may collect and store any personal information and correspondence that an individual freely sends us, or that is sent to us by others (such as credit reference or fraud prevention agencies) about the individual’s activities, including activities with our third-party partners. We may collect other data about an individual, which we will maintain in accordance with this policy. We may also collect anonymous non-data about an individual.
4. How Information Is Collected
Most information will be collected in association with an individual’s use of Trustap, our products and services, an enquiry about Trustap or generally dealing with us. However, we may also receive data from other sources such as advertising, an individual’s own promotions, credit reference agencies, public records, sub-contractors in technical, payment and delivery services, analytics providers, search information providers, mailing lists, staff, recruitment agencies and our business partners. In particular, information is likely to be collected as follows: Registrations/Subscriptions/Purchases. When an individual registers with Trustap, whether as a payer or payee, subscribes and or purchases a product, service, list, account, connection or other process whereby they enter data details or grant access to information in order to receive or access something, including a transaction or services; Accounts/Memberships. When an individual submits their details to open an account and/or become a member with us;Partners. When an individual grants us access to their accounts or allows information to be shared by our business partners. Legitimate third party data sources. When an individual is granted access to use the products and services of Trustap, we obtain and perform searches with legitimate third party data sources to ensure validity and verification of data and other legitimate interests. Verification of identity. When an individual registers with Trustap whether as payer or payee we will obtain information from credit reference agencies and other public sources, including electoral roll and social media, to verify your identity and bank account information. Supply/Contact. When an individual supplies us with goods or services or contacts us in any way; Pixel Tags. Pixel tags and web beacons may enable us to send email messages in a format customers can read and they tell us whether mail has been opened. Shareholder Information. We collect information from each of our shareholders, such as name, date of birth and address. As there are many circumstances in which we may collect information both electronically and physically, we will endeavour to ensure that an individual is always aware of their data being collected, in particular by third parties. We may also collect anonymous non-data, which may be used and shared on an aggregated and anonymous basis.
5. How Data Is Stored
6. How Data Is Used
We will only use the data for the specified purpose for which it was collected, except with the individual’s permission. The purpose of collection is determined by the circumstances in which the information was collected and/or submitted. Information is used to enable us to operate our business, especially as it relates to an individual. This may include:
- The provision of Trustap and related services to an individual and customers, including carrying out our obligations arising from such services, and to provide our customers with information, products and services customers request from us;
- To provide individuals and customers with information about other goods and services we may offer that are similar to those that you have used or enquired about with Trustap;
- To provide, or permit selected third parties to provide individuals or customers, with information about goods or services we may feel be of interest to individuals or customers. If an individual is an existing customer, we will only contact a customer by electronic means (e-mail, SMS or other mobile interaction) with information about goods and services (including competition, surveys and questionnaires) similar to those which were the subject of a previous service to you. If an individual is new to Trustap, and where we permit selected third parties to use individual data, we (or they) will contact you by electronic means only if you have consented to this. If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please select the relevant options at the sign-up stages on which we collect data.
- To notify you about any changes to our services or this policy;
- To ensure that content from our site is presented in the most effective manner to individuals;
- To administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
- To improve our site to ensure that content is presented in the most effective manner for the individual or customer;
- To allow individuals or customers to participate in interactive features of our services, when chosen to do so;
- As part of our efforts to keep our site safe and secure;
- To measure or understand the effectiveness of advertising and to deliver relevant advertising to customers;
- To make suggestions and recommendations to individuals and customers and other users of our site about goods and services that may be of interest to them;
- To verify any identities of individuals and customers;
- To investigate any complaints about or made by an individual, or if we have reason to suspect that an individual is in breach of any of our terms and conditions or that an individual is or has been otherwise engaged in any unlawful activity;
- To carry out regulatory checks and meeting our obligations to our regulators;
- To prevent and detecting fraud, money laundering and other crimes (such as identity theft);
- To prepare high-level anonymised statistical reports, which would contain details such as the average number of company directors being authorised signatories to a company’s accounts. The information in these reports is never personal and you will never be identifiable from them. We may share these statistical and anonymised reports with third parties including non-Trustap companies;
- As required or permitted by any law (including the Acts).
7. Disclosure Of Personal Data
We will disclose information upon your authorisation and instruction, to your advisers (such as accountants, lawyers, financial or other professional advisers). It may be necessary for us to disclose an individual’s data to third parties in a manner compliant with the Acts in the course of our business, such as for processing activities like verification, due diligence, website hosting, data analytics and payment processing. We will disclose your data to credit reference agencies for the purposes of verifying your identity and bank account information. We will not disclose or sell an individual’s data to unrelated third parties under any circumstances unless we employ other companies to perform tasks on our behalf and we need to share your information with them to provide products and services to you and we have obtained your consent to do so. There are some circumstances in which we must disclose an individual’s information: where we reasonably believe that an individual may be engaged in fraudulent, deceptive or unlawful activity that a governmental authority should be made aware of;
- As required by any law (including the Acts) including court orders;
- To provide individuals and customers with information about other goods and services we may offer that are similar to those that you have used or enquired about with Trustap;
- As required by Irish and overseas regulators and authorities in connection with their duties, including the regulator or authority having access payment details (including information about others involved in the payment);
- Fraud prevention agencies, in particular, we will always tell fraud prevention agencies if you give us false or fraudulent information. They will also allow other organisations (in the UK or abroad), including law enforcement agencies to access this information to prevent and detect fraud, money laundering or other crimes;
- In order to sell our business (as we may transfer data to a new owner).
8. Third Party Services, Websites And Accounts
We may share an individual’s information with third party service providers in connection with the provision of Trustap and related services to you, and otherwise operating our business. We may link your account with a third party to our services to enable certain functionality, which allows us to obtain information from those accounts. For example:
- We may use an individual’s information to assist marketing and promotions to other customers and prospects on social media (such as Facebook);
- Authentication of identity, passport and driver’s license, and bank account details;
- All information may be process and stored with cloud service providers (such as Amazon Web Services);
- Information may be required to communicate with an individual (such as SparkPost and Gmail from Google, Inc);
- When you click on links to third party websites. We may link your account with a third party to our services to enable certain functionality, which allows us to obtain information from those accounts.
10. Consent To Collection Of Data
An individual may opt to not have us collect their data and communicate with them at certain times. This may prevent us from offering them some or all of our services and may terminate their access to Trustap, or other services they access with or through us. Opt In. Where relevant, the individual will have the right to choose to have information collected and/or receive information from us; Opt Out. Where relevant, the individual will have the right to choose to exclude himself or herself from some or all collection of information and/or receiving information from us. An individual may revoke their consent at any time, and the decision to opt out will be made through the same media by which the individual opted in. If an individual believes that they have received information from us that they did not opt in or out to receive, they should contact us on the details below.
11. The Safety & Security Of Data
We will take all reasonable precautions to protect an individual’s data from unauthorised access. This includes appropriately securing our physical facilities and electronic networks. The security of online transactions and the security of communications sent by electronic means or by post cannot be guaranteed. Each individual that provides information to us via the internet or by post does so at their own risk. We cannot accept responsibility for misuse or loss of, or unauthorised access to, data where the security of information is not within our control. We are not responsible for the privacy or security practices of any third party (including third parties that we are permitted to disclose an individual’s data to in accordance with this policy or any applicable laws). The collection and use of an individual’s information by such third parties may be subject to separate privacy and security policies. If an individual suspects any misuse or loss of, or unauthorised access to, their data, they should let us know immediately. We are not liable for any loss, damage or claim arising out of another person’s use of the data where we were authorised to provide that person with the data.
12. How To Access And/Or Update Information
The Acts gives you the right to request from us the data that we have about you. If an individual cannot update his or her own information, we will correct any errors in the data we hold about an individual promptly after receiving written notice from them about those errors. It is an individual’s responsibility to provide us with accurate and truthful data. We cannot be liable for any information that is provided to us that is incorrect. Where you update your personal information, we may need to obtain further information from you or a third party, including credit reference agencies, to verify and validate such information. We may charge an individual a reasonable fee for our costs incurred in meeting any of their requests to disclose the data we hold about them. If a fee is charged, it will not exceed €10 per request. Information will be provided 40 calendar days of receipt of the request.
13. Complaints And Disputes
You have the right to object to us processing your information in relation to:
- Processing based on legitimate interests or the performance of a task in the public interest/exercise of official authority (including profiling);
- Direct marketing;
- Processing for purposes of scientific/historical research and statistics.
14. Additions To This policy
We will change this policy from time to time to comply with our obligations and update our practices, so please review it frequently. Changes and clarifications will take effect after we have notified you. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it. If we decide to change this policy, we will first notify all users and then post the changes on our Platform at www.www.Trustap.com/PrivacyPolicy. It is your responsibility to refer back to this policy to review any amendments. We may do things in addition to what is stated in this policy to comply with the Acts and nothing in this policy shall deem us to have not complied with the Acts.
15. Contacting Us
All correspondence relating to privacy should be addressed to firstname.lastname@example.org.